What is Purchase Orders widget?

The Purchase Order widget can show all recent purchase orders or just based on a chosen supplier. By configure the widget to show only purchase orders with error, you create a powerful tool to ensure follow up on purchases orders which require further action.

You can customize your personal dashboard by adding different widgets that can be easily customized with different parameters.

The dashboard opens automatically when the Nettailer administration module is opened, this can be changed for the individual administrator under Customers & users / Administrators.

Available widgets for the dashboards

• Supplier status (show actual data import status for active suppliers)

• Purchase orders (show purchase order with errors or others statuses)

• Recent orders (Show new/unprocessed orders)

• Order timeline (Graph with daily number of orders or order value last month)

• Order status spread

• Customers order value last month

• Latest Nettailer news

Create purchase order

Once you have determined which order lines you wish to order you can then select an order line and click on “Create” You will need to specify where the products will be delivered and how they are delivered.

This invoice feature will show you all the invoices created in Nettailer. If you wish to see view more content you can click on the invoice.

Under the heading "Invoices" its possilbe to create invoices for your customer. If you click on "Create" you can enter the due date and what you want to invoice. When you click "Save", this invoice is created as a PDF that is available through the customer's account and order. You can view the invoice by clicking on preview. If you want to mail it out, go to the invoice and click on "Send email". Please note that you need to have entered the information under Settings and PDF for the invoice to have your company information.

What is Supplier Status widget ?

The Supplier Status dashboard widget gives you an overview of all current suppliers in use and the status of their imports. We recommend that you regularly check that the files are being imported as they should.

Use the settings button to filter on relevant parameters

What does the status mean?

OK = Imports have run successfully Exception = Imports have failed Old = Imports are older than 72h

What does the colors mean?

Orange = Imports have not been updated in 48h Red = Imports have not been updated in 72h

Focus assortments is a feature designed to enable shop owners to create an assortment for individual customers and/or customer groups.

Normal use cases for creating a focus assortment are

• A deal with the customer containing a smaller amount of products.

• Guiding the customer to their most bought products

• Helping the customer find their BID products

You can create two kinds of focus assortments.

1. Focus assortments with your own categories

2. Focus assortments with the shops categories

Create/Edit Focus assortments (with the shops categories)

When creating a focus assortment using the shops own categories, all products are to be connected under the tab connected products. This can be done product by product or by using the excel import. Creating a focus assortment this way will show the assortment in the frontend with each product category.

Connect products to customer and customer groups

Search for the product you wish to connect to the focus assortment, now connect the customer or customer group. To remove a product, select to product to be removed and click "Remove connection' at the top of the page.

Create/Edit Focus assortment with your own categories

To create a focus assortment with your own categories click on the “Create Agreement Categories” button. Here you create your own category tree, divided into main- and sub categories.

You can only connect your products to the sub categories.

Use this method to create a focus assortment that groups related products together, such as a printer and its associated toners.

By organizing products in this way, customers will find it easier to locate and purchase related items, enhancing their shopping experience.

Frontend

The front-end view of these two focus assortments in this case will look like this.

A bundle can be a general product for all of you customers or connected to a single customer and/or customer group. A bundle will be visible under All products → Your products → Bundles.

Create/Edit Product Package

Connecting products

When you click 'Connect Products' you'll be taken to a page that lists every single product in your store. The first thing to do is use the Search field to find the exact product you want to add into the package.

When you've found the product you want - "click on it to add".

Connected product

Connected customers and customer groups

If you want the product package to be visible for only a select number of customers, you can connect it to customers or customer groups here. If the package is not connected to any customers of groups, it will be visible to all customers.

This feature provides you with a clear window into the inner workings of your store's imports. It's your go-to destination to review and track the progress of these essential operations. Within Supplier Import Logs, you'll find detailed records featuring the supplier's name and corresponding timestamps for the most recent stock and price imports. Stay informed, make data-driven decisions, and ensure the seamless flow of information between your store and trusted suppliers.

Introducing List of Products (LOP) for Streamlined Management

Simplify your administrative tasks and boost productivity with our "List of Products (LOP)" tool. This versatile feature allows you to create and manage product lists once and reuse them seamlessly across multiple areas of your admin interface.

1. Effortless Organisation: Create custom product lists based on your specific needs, creating a list of any combination of products via indival selection or vai an excel import.

2. Single Point of Control: Once a list is established, you can easily access and reference it across various admin sections, eliminating the need to recreate the same list repeatedly.

3. Consistent Updates: When you make updates or changes to a product list, those modifications automatically propagate to all areas where the list is used, ensuring consistency and accuracy.

4. Enhanced Efficiency: Save valuable time and effort by streamlining your administrative workflows. No more duplicate data entry or list recreation.

5. Versatile Applications: Use Admin Product Lists for a wide range of administrative tasks, from assigning product tags and image overlays to managing pricing and promotions.

6. Customisable Control: Tailor your product lists to suit your unique business needs, allowing for flexibility and adaptability as your requirements evolve.

How It Works:

• Create Lists: Establish custom product lists form one central location.

• Apply Lists: Easily reference and apply these lists from all the tools that support it:

  • Image overlays

  • Product tags

  • Additional product texts (add on)

  • Product form

• Effortless Updates: Modify lists as needed, and changes will propagate automatically.

Create/Edit/Delete a List of Products.

List of Products Editor.

The supplier section provides you with statistical information regarding the feed / feeds provided within you system. To view this information you can click “Statistics” to bring up the content table on how many suppliers are currently in the store, the stock levels, and categorised products containing 1WorldSync data.

You can click on "Statistics" of you want to see how many products each supplier sends to your Nettailer, if they are categorised, have 1WorldSync information and how many the supplier have in stock.

Setting up a store supplier

Here you can configure the supplier details for products you add to the store. Essetially setting yourself up as one of the suppliers in the shop. This is required for products you add or import manually in order for you to identify and process orders internally.

More information is available in the tables below for completing these fields.

Retailer Suppliers (+Add-on)

With this function, you have the ability to create your own distributors on the reseller level. You can configure the loading of availability and price data through FTP. And it´s possible to push orders to the distributors you need to enter a recipient and a sender. The feature does not include any delivery information or other functions as with a full supplier integration.

The addon gives you the ability to add multiple suppliers and multiple FTP file collections.

How to set up a retailer supplier...

Navigate to the "supplier" area of the store administration menu: Products>Suppliers

When enabled the option to create a new supplier is available and the details for the supplier can be populated as per the field descriptions below:

Supplier Information

Order email settings

After saving the new supplier additional tab and options will be available:

This allows for the options of:

• the supplier or the supliers products to be deleted (via 2 new buttons)

• an "imports" section (on a new tab)

The import tab gives you the ability to set up an FTP file pick up from a specified location (automatically), a web service or you can manually add a "product" "bids" and/or "bid prices" file by completeing the "download template" and adding the file.

It is worth noting that a file will only be uploaded automatically if a change to the file has been detected from the most recent import (e.g. file size or timestamp has is different).

Additional information on the imports fields can be found in the table below:

Imports fields

Using web service as import method

Make a POST requested with JSON format:

{ "products": [ {
"sku": "INSERT SKU",
"part_no": "INSERT PART NUMBER",
"manufacturer": "INSERT MANUFACTURER",
"description": "INSERT PRODUCT DESCRIPTION",
"price": "INSERT PRICE",
"quantity": "INSERT STOCK QUANTITY",
"weight": "INSERT WEIGHT",
"ean": "INSERT EAN NUMBER",
"condition": "INSERT CONDITION",
"cat1": "INSERT CATEGORY",
"cat2": "INSERT SUB CATEGORY",
"min_sales_qty": "INSERT MINIMUM SALES QUANTITY"
}, {
"sku": "010-00123-12",
"part_no": "010-00123-12",
"manufacturer": "Netset",
"description": "18x OEM USB",
"price": "500.00",
"quantity": "0",
"weight": "0",
"ean": "000000000123",
"condition": "0",
"cat1": "A",
"cat2": "B",
"min_sales_qty": "0"
}]
}

Using the manual file upload template

The file should be a tab delimited text file, with headers on the first row. To speed up the transfer it should also be zipped, in which case it should have the file extension .zip.

For the stock file only the columns "SKU" and "Quantity" should be included. In the price file, you should not include the Quantity column. The manual import as well as the price and stock file should include all necessary columns. Category columns are optional and are dependant on the "import categories" supplier import setting.

NOTE: Any products not in the file will be automatically deleted! The category of an existing product can only be updated if the product is uncategorized or if the product is only bound to the retailer in question.

Columns:

SKU - The distributor's part number

Part no - The manufacturer's part number

Manufacturer - The manufacturer name This should match the name of the manufacturer in the store.

Description - Description of the product

Price - The cost price of the product.

Quantity - The current stock.

Weight - Weight in kilograms.

EAN - EAN/UPC code

Condition - 0 = new, 10 = refurbished and 20 = used.

Cat1 - The products category code for main category.

Cat2 - The products category code for sub category.

Min sales qty - The minimum sales quantity

Create/Edit Product range limitation

Create/Edit Manufacturer

The system supplier section displays a list of all the currently integrated suppliers. It shows which are selected for use in your store and gives you information about the last feed you received from each supplier.

From this screen you are able to disable any supplier feeds quickly should the need arise by unticking the active selection box next to the supplier name. Products from that supplier will no longer be available to buy from your store. It should be noted that you will need to request the supplier is switched back on by Netset support as you will not be able to reactivate the supplier from this screen.

You may also get statistical information regarding the feed / feeds provided within you system. To view this information you can click “Statistics” to bring up the content table on how many suppliers are currently in the store, the stock levels, and categorised products containing 1WorldSync data.

Import settings

There are some settings here that you may enter to help ensure that any errors from suppliers feeds are not imported into your store, preventing your stock or pricing to be incorrect.

Minimum prices

With minimum prices you can set rules for what the shop should do with products that cost below X during an import.

Normally only Netset employees use the settings in this view.

Product variations allow for the grouping of products (usually of the same model) where there may be variations in the model itself. For example a device or handset that comes in various different colour options.

A product variation can be set up to allow these products to be linked together and allow the user to select through all the different options available from the product screen without having to search for each variation separately.

To set up a new variation group use the "create" option.

Here you will need to give the product variation a name to identify what it is for and create at least one attribute name (e.g. colour).

You can then add all the various values (in this case colours) associated with this product by selecting the "add value" option under the attribute.

Multiple combinations of attributes and values can be set up - e.g. colour and storage capacity:

Once the attributes and values have been set up, you will then have the option to create the links to those products - for example by selecting the values for Red 128GB this can then be linked to a specific part number for that specific variation.

Once all the value combinations have a product associated to them, the product can be viewed on the shop front - where newly created drop down options will be available and in this example the combination of colour and storage capacity can be selected by the user: