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  1. Online Guide
  2. Email

Email Templates

Several emails are automatically generated by the shop at different times or events, such as when an order transitions from processing to dispatched. You can modify these emails by accessing them and clicking on the "Edit" option.

It is crucial to complete the email templates before launching your store. In the "contact information" section, specify the "from" email address for each mail template. This ensures that customers recognise the sender and know where to respond if necessary.

While the store emails can operate without additional content adaptations, it is recommended to add your own content, such as "Thank you for shopping with your store name," for a professional and personalised touch.

Please refrain from removing any values in the templates, as they serve a purpose, and removing them may result in consequences.

The email templates that you can edit the sender are as follows:

Description

Subject

An administrator has commented an order

An administrator has commented an order

Distributor products already exist locally

Distributor products already exist locally

Email domain change

Email domain change

Invoice mail

Invoice from $0

Logged in from new IP address

Logged in from new IP address

Mail on rejected approval

Order rejected

Mail sent when an order is set to deleted

The order was set to deleted

Mail sent when an order is set to delivered

Dispatch Confirmation

Mail sent when an order is set to partly delivered

The order was set to $1

Mail sent when an order is set to pending

The order was set to pending

Mail that is sent when the order changes to a user-defined status (not system specific)

Your order has changed status to $1

Mail to a customer when a product package has changed

One of your product packages has changed

Mail to admin when a new order has been made

A new order has been made

Mail to admin when a new return has been created

A new return has been created

Mail to admin when a product has been deleted

A product has been deleted

Mail to admin when an order has been delivered to a retailer

An order has been delivered to a retailer

Mail to admin when an order has changed

An order has changed

Mail to approver when a new order has been made

You've a new order to approve

Mail to customer at inactive registration

You have been registered at the shop

Mail to customer at registration

A new customer has registered

Mail to the customer when a return has changed

Your return has changed

Mail to the customer when an order has changed

Your order has changed

Mail to the customer when he is activated

You've been activated (Sends customer a link to create their own password)

Order confirmation to the customer

Order Confirmation

Order receipt

Order receipt

Product notification to admin

Product notification

Product notification to customer

Product notification

Product promotion back in stock

Product promotion back in stock

Product promotion out of stock

Product promotion out of stock

Quote

Quote

Quote request to admin

Quote request

Quotes have been inactivated

Quotes have been inactivated

Reset password

Reset password

Verva order

Verva order notification (NA in UK)

Warning about expired products in agreement assortments

Notification that products in an agreement assortment have expired

You are now able to create mail templates for your own order statuses with this tool.

Please Note

You may only create mail templates for "User created" order statuses. For "System statuses" you must edit its linked mail template.

Pulling order number and other data into store generated emails

You can add product name / order number into some of the the customer facing emails.

Note that depending on the template, the parameters can yield different results.

These templates are using the following parameters.

Description

Parameter

Mail on rejected approval

{0} Order number, {1} Name of approver

Mail sent when an order is set to deleted

{0} Date + Time + Comment, {1} URL link to order, {reference} customer reference, {companyName} name of company

Mail sent when an order is set to delivered

{0} Date + Time + Comment, {1} URL link to order, {reference} customer reference, {companyName} name of company

Mail sent when an order is set to partly delivered

{0} Date + Time + Comment, {1} URL link to order, {reference} customer reference, {companyName} name of company

Mail sent when an order is set to pending

{0} Date + Time + Comment, {1} URL link to order, {reference} customer reference, {companyName} name of company

Mail that is sent when the order changes to a user-defined status (not system specific)

{0} Date + Time + Comment, {1} URL link to order, {reference} customer reference

Mail to a customer when a product package has changed

{0} Bundle name, {1} Product name, {2} Article number

Mail to approver when a new order has been made

{0} Order number, {1} URL link to order

Mail to customer at inactive registration

-

Mail to the customer when a return has changed

{0} "Your return has changed", {1} URL Link to order

Mail to the customer when an order has changed

{0} Date + Time + Comment, {1} URL link to order, {reference} customer reference, {companyName} name of company

Mail to the customer when he is activated (Sends customer a link to create their password)

{0} Username, {1} URL link to create new password, {2} URL link to webshop

Quote

{1} URL link to quote, {companyName} name of company

Last updated 4 months ago